| Aug. 3 |
Commissions begin data gathering for December accountability report to board. |
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Appoint Committees: |
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a. Finance Committee |
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Interface with the accountant and auditor. |
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Review the current monthly financial report format for opportunities to improve. |
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Review Audit Report and Form 990 prior to presentation to the SSEF Board for approval. |
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Assist the Governance Committee with the financial section of annual checklist. |
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Evaluate the performance of auditor and accountant and recommend renewal or non-renewal of contracts for next year at May meeting. |
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b. Governance Committee |
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Review and evaluate the SSEF’s compliance with the CO Nonprofit Association Principles & Practices for Nonprofit Excellence. Report findings to SSEFF at January meeting. |
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Review and update Bylaws (odd years) and Policies & Procedures (even years). |
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Plan Board Orientation for November meeting. |
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Collect Conflict of Interest forms from each Board and Commission member. |
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c. Communications Committee |
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Plan and conduct the annual community outreach effort. |
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Update the SSEF website. |
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Prepare the annual State of the Fund Report. |
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Assist the Governance Committee with the Communications section of the annual checklist. |
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| Sept. 7 |
Year end Financial Review |
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Plan Workshop with Districts. |
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| Oct. 5 |
Workshop with School Districts. |
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Discuss possible rescissions with Commission reps. |
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Approve Community Outreach Plan |
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Review and accept audit report |
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| Nov. 2 Jt. Mtg. |
Enrollment head count from school districts. |
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Rescissions approved |
| (EFB & Comm.) |
Budget process reviewed |
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Review 990, approve filing and posting to website |
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Vote on recessions. |
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Board Orientation |
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Conflict of Interest Forms |
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Approve updated Bylaws and Policies and Procedures |
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| Dec. 7 |
Commissions give accountability report to EFB |
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| Jan. 11 |
Advertise annual meeting (2/1/11) |
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Discuss total budget and reserve. |
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Report from Governance Committee |
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| Feb. 1 Jt. Mtg. |
Annual public meeting |
| (EFB & Comm.) |
District Admin teams (3) and community groups present possible requests |
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Request for Funds Forms deadline |
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| Mar. 7 |
Set tentative grant budgets and reserve. |
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1st Readings |
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| Apr. 4 |
Schedule Annual Report to the City |
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Determine upcoming vacancies, desirable skill sets and recruit |
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| May. 2 |
Review accountant, attorney, secretary, insurance and auditor contracts. Prepare RFPs as necessary. |
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Interview candidates for vacancies and suggest officers for next year |
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2nd Readings |
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Adopt Budget |
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| June. 6 |
Annual Report to City |
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Set meeting dates for next year |
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Approve officers for next year |
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Approve Contract with Auditor |
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Approve Contract with Accountant |
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Approve Contract with Attorney |
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Approve Contract with Secretary |
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Approve Insurance Policy |
